Pine Gate Renewables is seeking a dynamic Executive Assistant to become an integral part of our legal team. The ideal candidate will serve as a strategic partner, ensuring smooth day-to-day operations, proactively anticipating needs, and supporting key initiatives. This role will involve managing schedules, handling communications, and compiling and synthesizing complex information for both internal and external stakeholders. 

What You’ll Do

• Act as a liaison between executives and internal/external stakeholders, including coordination of initiatives or projects related to communication, scheduling, and prioritization. 
• Scheduling and coordinating make up 30% or more of the role responsibilities.  
• Compile and synthesize complex information from various teams and deliver concise, actionable updates to the Chief Legal Officer and leadership team. 
• Meeting agenda preparation, meeting notes and action items for Executive Team Member’s meetings. 
• Arrange and coordinate internal and external meetings, onsite and remote, including venue, catering and logistics planning for the executive team. 
• White glove approach to internal and external meetings or events if dictated by the event. 
• Perform tasks and projects of varying levels of scope / impact and priority in a fast-paced environment. 
• Handle confidential information with the highest level of discretion and professionalism. 
• Anticipate the Chief Legal Officer and SVP’s needs, proactively identify solutions, and ensure follow-up on key initiatives. 

Must-Haves 

• 5+ years of experience in an executive assistant role supporting c-suite members. Experience supporting a legal team is strongly preferred.  
• Experience working in renewable energy is strongly preferred.  
• Strong verbal and written communication skills are essential for interacting with internal and external stakeholders clearly and professionally. 
• The ability to anticipate potential issues and proactively solve problems or find solutions as they arise is key. 
• Expert with Microsoft Outlook/email scheduling software desired. Proficient with Microsoft PowerPoint, Excel and Teams. 
• Ability to manage several tasks simultaneously without compromising quality or deadlines. 

Education and Certifications  

• Bachelor’s degree in Business Administration preferred.  

Work Environment 

• Remote with the ability to travel up to 10%. 
• Ability to support a team that works in the Pacific time zone.