Our client is one of Australia’s largest gifting, homewares, and kitchenware distributors, dedicated to bringing joy and meaning to people’s lives through their products.

They are now seeking to hire a Buyer Administrator to provide critical administrative and data support to the Buying team, enabling Buyers to focus on strategic range development, supplier relationships, and commercial decision-making.

Job Responsibilities

Buying and Product Administration

• Complete and maintain Item Creation Sheets accurately and in line with internal requirements
• Populate and manage Salsify product data, liaising with Buyers and suppliers to obtain required copy, specifications, imagery, and compliance data
• Support Buyers with high-volume data entry across internal systems
• Ensure product information is complete, consistent, and aligned across all systems

Photography and Marketing Support

• Prepare and complete photography briefs, ensuring all required product details, styling notes, and deadlines are clearly communicated
• Coordinate product information required for photography and follow up on any missing data
• Support the Buying and Marketing teams by ensuring all photography-related documentation is accurate and complete

Supplier and Compliance Coordination

• Liaise with suppliers and Buyers to collect required compliance and product documentation
• Email factories to request and follow up on APCO documentation, BSCI certification, and other ethical sourcing documents
• Track and maintain records of compliance documentation, escalating gaps or risks to the Buyer where necessary
• Make outbound calls to international suppliers and internal stakeholders to proactively follow up on outstanding information

Artwork, Packaging, and Barcode Support

• Review and check artwork against the original brief, ensuring accuracy of product details, branding, and specifications
• Flag discrepancies or errors to Buyers for review and resolution
• Support packaging and artwork workflows to ensure accuracy prior to approval
• Scan and verify barcodes, check documentation, and raise any inconsistencies or errors
• Maintain organised records of barcode checks, approvals, and digital documentation

Requirements

• Strong administrative and data entry experience, ideally within buying, merchandising, sourcing, or supply chain
• High attention to detail with the ability to manage large volumes of data accurately
• Confidence liaising with international suppliers and internal stakeholders via email and phone
• High proficiency in both written and verbal English communication
• Process-driven and methodical working style with strong organisational and time-management skills
• Ability to follow processes, briefs, and critical paths autonomously while supporting multiple stakeholders

Nice-to-Have Skills

• Previous experience managing product data within Salsify
• Experience working with Item Creation Sheets or similar high-volume data inventory templates
• Prior experience reviewing artwork briefs or handling barcode verification processes
• Experience following up on supplier compliance documentation like APCO or BSCI certification

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Standard Time business hours)
• Full-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month’s wage (pro-rate)