Our client is an online retail company selling high-end & luxury beauty and skincare products in Australia. With a reputation for excellence, our client is growing fast and needs a dedicated Bookkeeper & Admin Manager to keep things running smoothly.

Job Responsibilities:

Weekly Duties:

1. Payroll Management:

• Process payroll and subcontractors’ pay in QuickBooks.
• Download attendance reports, update login/logout details, and calculate weekly pay.
• Submit payroll to the ATO and process superannuation.
• Send payroll details to directors for confirmation.

2. Invoice and Sales Management:

• Reconcile sales versus bank transactions for two clinics and e-commerce.
• Check invoices, update commission splits, and download sales reports.
• Process invoices in QuickBooks after confirming stock receipt and avoid duplicates.
• Send weekly payment lists to management and remittance advice to suppliers.

3. Accounts Payable:

• Manage and process supplier invoices, ensuring accurate records in QuickBooks.
• Save invoices and organize emails in the appropriate folders.
• Respond to emails regarding leaves, payments, and other inquiries.

4. Bank Transactions:

• Process and reconcile bank transactions in QuickBooks using the correct expense accounts and GST codes.
• Upload payments, salaries, and reimbursements to the bank.

 Monthly Duties:

 1) Payroll Processing: Handle payroll.

2) Bank Reconciliation: Reconcile bank transactions in QuickBooks to match the bank statement, addressing any system or balance issues.

3) Bonuses and Commissions: Summarize staff bonuses and commissions, ensuring correct superannuation deductions.

4) E-commerce Reconciliation: Manage and reconcile monthly e-commerce transactions.

 

Other Duties:

1. Insurance and Compliance: Renew icare insurance and provide wage updates for previous periods.

2. Client Refunds: Process refunds to clients on Zenoti.

3. Employee Support: Respond to requests for payslips, letters, and other documents.

4. QuickBooks Support: Contact QuickBooks for issue resolution.

5. Invoicing: Create invoices for Ozsale and update campaign schedules as needed.

 

Article Writing:

Content Creation: Write 3-5 blog articles per week, each 800-1000 words, based on provided topics.

Requirements

• Strong understanding of accounting principles and financial management.
• Proven experience in handling administrative tasks and supporting business operations.
• Advanced proficiency in QuickBooks, including payroll, invoicing, and bank reconciliation.
• Ability to create 3-5 engaging blog articles per week, each 800-1000 words, on assigned topics.
• Strong numerical ability for accurate payroll processing, reconciliation, and financial management.
• Excellent written and verbal communication for interacting with suppliers, clients, and internal teams.

Tech Proficiency:

• QuickBooks: Advanced knowledge is essential.
• Zenoti: Experience is a plus but not mandatory.
• Shopify: Basic knowledge is required.
• Microsoft Office Suite & Outlook: Advanced proficiency for managing tasks and communication.

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Part-time job
• HMO
• Paid leave
• Christmas Bonus equivalent to 1 month’s wage (pro-rata)