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Executive Assistant – Sales- US Remote Option

Full Time

Website Guidewire Software

We are searching for an experienced, reliable, detail-oriented Executive Assistant (EA) to be part of the Guidewire team.  The EA will support one SVP and two Vice Presidents in the Sales organization and will be responsible for performing a wide-variety of administrative duties, including event planning. The ideal candidate is self-motivated, collaborates well with others, is professional, and capable of managing their workload as well as their executive’s workload and prioritizing tasks in a fast-paced environment. 

What You’ll Bring

  • Minimum of 5+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
  • Advanced Outlook calendar management is critical
  • Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), File Sharing (Sharepoint)
  • Strong organization, project management and problem-solving skills
  • Experience with planning client events.
  • Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
  • Friendly and professional demeanor, with a “can do” attitude
  • Ability to act quickly from one task to another, seamlessly and professionally
  • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment with limited supervision
  • Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
  • Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
  • Ability to identify business issues and coordinate an appropriate response with the key stakeholders.
  • Proven experience working in a fast-pace environment while providing superior service level 

How you will lead

  • Manage complex and detailed calendars
  • Travel coordination and arrangements
  • Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners
  • Plan and support events for large meetings, off-sites and team motivation
  • Ability to tame organized chaos while remaining calm and composed
  • Possess a high degree of initiative to take independent action and be able to exercise proper judgment at all times
  • Be trustworthy and able to exhibit a high degree of confidentiality and integrity
  • Be the “eyes and ears” of the organization and be sensitive to the needs of employees
  • Managing and reconciling expense reports on behalf of the leaders
  • Maintain organizational charts and email distribution lists
  • Have a keen understanding of the organization – the vision, business direction, and mission
  • Be approachable and eager to provide counsel and direction to team members/peers
  • Takes initiative on researching, implementing and improving systems and processes 
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